Role Overview

This role supports a solo founder managing multiple business and personal workstreams, including a consulting business, short-term rental properties, and household/family logistics. The ideal Virtual Assistant is highly organized, proactive, detail-oriented, and outcome-driven, capable of juggling diverse responsibilities while working independently with clear deliverables and deadlines.

Core Responsibilities

Business Administration (Consulting & Services)

• Consolidate and manage multiple calendars into a single, reliable system

• Coordinate scheduling and communicate with external contacts on the client’s behalf

• Assist with meeting setup, confirmations, and follow-ups

• Complete administrative tasks such as vendor portal submissions (e.g., deal registrations)

• Track tasks, deadlines, and follow-ups to ensure nothing falls through the cracks

Light Bookkeeping & Financial Admin Support

• Review and organize credit card statements and transaction data

• Assist with basic reconciliation prep (categorizing expenses, flagging discrepancies)

• Compile financial summaries and documentation for review

• Maintain clean and well-organized financial records (This role supports bookkeeping but does not replace a formal bookkeeper)

Household & Family Management (Personal Assistant Tasks)

• Manage family calendars and ensure all activities are properly scheduled

• Research, organize, and coordinate summer camps, events, and extracurriculars

• Track deadlines for:

• Event ticket purchases

• School applications and requirements

• Shadow days and school-related scheduling

• Assist with researching and ordering household tools (e.g., large digital family calendars)

• Support general “life admin” tasks to reduce day-to-day mental load

Short-Term Rental Operations (3 Properties)

• Build and maintain Standard Operating Procedures (SOPs) for each property, including:

• Vendor and management company contacts

• Insurance details

• Mortgage/reference documentation

• Property overview notes

• Assist with expanding property listings to additional OTA platforms

• Support early-stage setup of a direct booking presence or website

• Handle back-office admin related to rental operations and documentation

Communication & Workflow Expectations

• Role is largely asynchronous

• Must meet agreed

Service Level Agreements (SLAs) for:

• Task acknowledgment

• Clarifying questions

• Delivery timelines

• Strong written communication and proactive updates are essential

Security & Confidentiality

• Will be required to sign an NDA

• Must follow best practices for secure access to systems and financial information

• Comfortable using approval-based or one-time password tools where required

• Adherence to basic cybersecurity and confidentiality standards is mandatory

Required Qualifications

• 3+ years of experience as an Executive Assistant, Operations VA, or Administrative VA

• Strong calendar management and scheduling coordination experience

• Comfortable handling financial data and reconciliation support

• Excellent written English and professional communication skills

• High attention to detail with strong follow-through

• Ability to manage multiple workstreams independently

• Comfortable using AI tools to assist with SOP creation and documentation

Nice-to-Have Experience

• QuickBooks or bookkeeping experience

• Short-term rental or Airbnb operations support

• Household or personal assistant experience

• SOP documentation and process-building experience

Success Indicators

• Calendars are accurate, centralized, and up to date

• Financial records are clean, organized, and review-ready

• Household and family deadlines are met consistently

• Property SOPs are documented and maintained

• Tasks are completed on time with minimal follow-up needed

• Communication is clear, proactive, and reliable

$500 - $700 a month

Why Join Assist World?

100% REMOTE

$50 birthday bonus

$200 testimonial bonus

$300 tenure bonus every 6 months

$500 entry monthly raffle

NO TRACKER. NO PROBLEM

Please mention the word EXULT and tag RMTM4LjE5Ny4yMy4yNTU= when applying to show you read the job post completely (#RMTM4LjE5Ny4yMy4yNTU=). This is a beta feature to avoid spam applicants. Companies can search these words to find applicants that read this and see they're human.

Source remoteok

Published 2026-01-02 05:00:08